Documentation
Everything you need to build and manage your childcare center with CentreCareOS.
Admissions & Students
Learn how to manage applications, waitlists, and student profiles efficiently.
Paperwork & Forms
Master the form builder, digital signatures, and document management.
Billing & Finance
Automate tuition collection, manage plans, and generate financial reports.
Platform Settings
Configure your school profile, staff permissions, and system preferences.
Introduction
CentreCareOS is a comprehensive platform designed to streamline childcare management. From the moment a parent inquires to their child's graduation, our system handles every step of the journey.
Note: We recently updated our 14-day free trial policy. Check the changelog for details.
Quick Start Guide
Get your school up and running in minutes. Follow these steps to configure your environment:
- Complete your school profile in Settings.
- Set up your classrooms and programs.
- Invite your staff members.
- Import your existing student roster.
Account Setup
Manage your subscription, billing details, and administrator access. Ensure your contact information is always up to date to receive important notifications.
Managing Waitlists
Our new Waitlist feature allows you to track prospective students and manage enrollment capacity effectively. You can filter students by age group, priority status, and desired start date.
Key Features
- Real-time capacity tracking per program
- Automated status updates (New, Contacted, Toured, Waitlisted)
- One-click enrollment from the waitlist dashboard
- Exportable lists for staff meetings
Enrollment Process
Streamline your intake process by moving students from the waitlist to active enrollment with a single click. The system automatically generates the necessary enrollment packets for parents to sign.
Program Setup
Define your educational offerings, set capacity limits, and assign age groups. Programs are the foundation for scheduling and tuition billing.
Form Builder
Create custom forms for enrollment, incident reports, and daily logs using our drag-and-drop builder. Forms can be assigned to specific programs or individual students.
Field Types
Text, Multiple Choice, Date, Signature, File Upload
Automation
Set due dates and expiration reminders automatically.
Digital Signatures
Collect legally binding signatures from parents and staff directly within the platform. Track who has signed and send automated reminders for pending documents.
Document Storage
Securely store and organize all your school's files. From immunization records to staff certifications, keep everything compliant and accessible.
Invoices & Payments
Automate your billing cycle. Generate invoices based on attendance or flat rates, and accept payments via credit card or ACH transfer.
Tuition Plans
Create flexible tuition plans that fit your school's needs. Set up weekly, monthly, or annual billing schedules with optional discounts for siblings or staff.
Financial Reports
Gain insights into your school's financial health. View revenue trends, outstanding balances, and projected income with our detailed reporting tools.